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Conditions of entry

Rules and Conditions of Entry

1. General

   1. Entry is open to all photographers, amateur and professional, worldwide.
   2. Classes A, B & F are for prints, Classes C, D & E are for digital images.
   3. An entrant is allowed to enter a maximum of 4 images in each Class.
   4. An entrant's 4 images will be distributed through 4 rounds of judging.
   5. Identical, or very similar images must NOT be entered in more than one Class.
   6. Entries accepted at a previous Southampton International Exhibition, or so similar as to be almost identical, are not eligible and will be disqualified even if the title is different.
   7. Name and title must be shown on each piece of work (name & country on both CD and sleeve of postal digital entries) and numbered to correspond with the entry form.
   8. Titles must NOT exceed 25 characters (35 for nature classes D & F).
   9. All aspects of every image MUST be the total and exclusive work of the submitting author and may not include any element that was originated by or is the copyright of other photographers.
   10. The use of clip-art or elements from stock photography is not permitted.
   11. To be eligible for a Wildlife Award, an image must be certified as authentic by entering 'W' in the space provided on the entry form (ref PSA definition of authentic wildlife).
   12. The right of reproduction, including digital representation, will be assumed unless specifically withheld.
   13. While every effort is made to ensure safe handling of all entries, SCC accepts no responsibility for any loss or damage that may occur. It is a condition of entering that you acknowledge that the value of your entry is no higher than the replacement cost of its materials.
   14. An illustrated catalogue will be sent to each entrant.
   15. ENTRIES RECEIVED WITHOUT SUFFICIENT FEES, OR PAID FOR WITH FOREIGN CHEQUES OR MONEY ORDERS, WILL NOT BE JUDGED OR RETURNED.
   16. Where relevant, please make sterling cheques payable to "Southampton Camera Club International".
   17. All entry details will be stored on computer. Unless you select the opt-out checkbox on the entry form, we may share personal data such as your name and address with other UK Exhibitions approved by the RPS, PSA and FIAP.

2. Prints

   1. Prints must not exceed 50 x 40 cm (approx. 20" x 16") including mount.
   2. Un-mounted prints are acceptable (UK and overseas).
   3. Framed prints are NOT permitted.

3. Digital

   1. If you are making a postal entry (as opposed to an online entry), your digital images must be submitted on standard sized CD-R (not mini CD, CD-RW or DVD).
   2. Please do NOT use adhesive labels on CDs.
   3. The image must not exceed 1400 pixels wide by 1050 pixels high including any borders. Images 1024 pixels wide by 768 pixels high are acceptable but will appear smaller when projected.
   4. The files must be in TIFF (flattened, maximum 8 bits/channel and no alpha channels) or JPEG format and at 300ppi resolution (for catalogue purposes).
   5. The required filename format depends on the method of entry:
      • If you are making a postal entry, with images on CD, the filename must be in the format of "ClassLetter + SequenceNo + Space + Title" (e.g. E1 Cuban Street, F2 Namibian Desert). The class letters must be either C, D or E. The sequence numbers range from 1 to 4 within each class.
      • If you are entering online, the file name should NOT include this Class/Sequence prefix, as it will be added automatically by our system.
      • Please do not include any other information or characters in the filename. Format the title the way it should appear in the catalogue (i.e. use Title Case - Initial Capital Letters for Main Words).
   6. Embedding a source ICC colour profile is recommended (usually sRGB or Adobe RGB 1998).
   7. You are advised to project and/or review your images at 100% magnification before submission.
   8. Entries not meeting the specifications may not display correctly and may not be judged.
   9. CDs will not be returned; they will be destroyed once the catalogue has been printed.

The submission of an entry signifies acceptance of these rules and conditions